Articles
May 30, 2025Building Trust and Economic Growth Through Transparency
Why Process Efficiency and Transparency Are Important for Government
1) Improved Public Trust
Transparency in government processes fosters openness and ensures that citizens have access to accurate and timely information. This helps build confidence in the government’s ability to manage applications fairly and efficiently.
Example: At a recent project led by CapTech, a state agency was able to show that it was meeting its internal target processing time on 95% of all applications — improving public perception and building trust.
2) Enhanced Accountability
Transparency holds government agencies accountable for their actions and decisions, leading to better decision-making and more responsible governance.
Example: Some states revealed that 75% of applications missing their overall target decision date were delayed due to external agencies or applicants, even though the state agency met its own target days. Providing transparency regarding the responsible parties for each step improved accountability among agents and external parties involved in the process.
3) Economic Growth
Efficient and transparent processes improve business operations and attract new economic development opportunities. Faster permit, license, and certification approvals mean that projects can move forward without unnecessary delays, boosting economic activity.
Example: A Virginia agency reduced its average permit processing time by 85%, leading to an estimated annual economic benefit of $179 million to the state’s economy.
4) Cost Savings
Streamlined processes reduce the time and resources required to manage permits, leading to cost savings for both government agencies and citizens.
Example: Another Virginia agency estimated that its transparent platform reduced processing time and saved taxpayers up to $40 million per year within two years of implementation.
5) Increased Citizen Engagement
Transparent processes encourage citizen engagement by making it easier for people to interact with government agencies and access information.
Example: A major utility provider had to search for applications and statuses from three different agencies sites and tools. CapTech centralized these applications and searches into one common tool that gave users a consistent experience and reporting model.
6) Better Resource Allocation
Streamlined permit processing allows government agencies to allocate resources more effectively, focusing on other critical tasks and improving overall productivity.
7) Continuous Improvement
Transparency helps identify bottlenecks and areas for improvement, enabling continuous optimization of processes and better service delivery.
Overcoming Barriers to Transparency

Complexity of Processes
Government agencies often struggle with the complex application processes for permits, licenses, and registrations. This includes navigating multiple processes and approval systems, which can be time-consuming and difficult to manage. This also includes various conditional paths and repeated steps based on qualifying regulations on external party reviews, joint permit applications, public comment remediations, site visits, and so on.

Limited Personnel
The lack of sufficient personnel with the expertise to handle the high volume of applications can slow down the process and increase costs. For example, Virginia issues more than 400k permits, licenses, certifications, and other forms of agency approvals — which include over 600 types of approvals.

Coordination Between Agencies & Jurisdictions
Effective coordination between agencies and jurisdictions including federal, state, local, and tribal lands is crucial but often challenging. This includes sharing permit application data and fostering collaboration to improve efficiency.

Technical Completeness & Compliance
Ensuring that applications are technically complete and compliant with various regulations is a significant challenge. This time-consuming process involves several manual reviews to ensure all revisions are captured before securing approvals from multiple stakeholders.

Incomplete Information
Applications often lack complete information, leading to delays and additional reviews.

Data Management & Access
Managing real-time data for permits and applications is crucial for compliance and efficiency but can be difficult to implement. Third-party tools can be hard to configure and may restrict access to data for custom reports or transparency.

Disparate Application Management Tools
Multiple application management technologies may be implemented across the state and even within one agency, each tracking statuses and steps in different data elements and patterns. Many applications may not be in a system at all, relying on paper or email applications and internal spreadsheets for tracking progress and status.

Siloed Technology Ownership
Agencies commonly adopt different “fit for purpose” technologies for different aspects of the lifecycle including e-permitting, billing, process management, and federal reporting. These create data silos and difficulty creating a single view of resources, steps within a single process, and opportunities for efficiency. This may also create an inconsistent citizen experience in the interactions and process with the agency.